Sapphire Media Buying Statement

Media buying teams need invoices that clearly separate management fees from platform spend, and this template does exactly that. The Google Sheets layout is built for agencies handling paid search, paid social, programmatic, and influencer placements, with dedicated rows for each channel. It keeps campaign costs readable for clients while still giving your team the flexibility to add notes, dates, and reference IDs.

The platform spend area is ideal for pass-through billing, because it captures ad network charges, receipt numbers, and billing periods in a format finance teams can reconcile quickly. Tax support covers VAT, GST, and US sales tax, and the workbook can be used in multiple currencies for regional campaigns. This makes it a strong fit for agencies serving clients in Asia, the EU, and North America.

Brand the top sheet with your logo, then duplicate it for each client or month. The marketing agency structure also includes payment terms, due dates, and remittance details, so the final document can move straight from account management to accounts payable. It is especially effective for agencies that need a polished but practical billing tool for recurring media campaigns and reporting retainers.